Many big hotels who do a lot of conferences have these types of equipment, but usually charge extra. We have a very tight budget and as far as we know right now, these are not included in the cost of the rooms we are to use.

Alicia needs to double check with hotel about this type of equipment. Alicia are you out there????

always
K

Does the hotel have projection screens available? It's possible, especially if they're used to hosting conferences and such.